Vehicle Inspection Records: A Comprehensive Guide for Truck Owners

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08/02/2025

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“Vehicles, like people, need regular check-ups to ensure safety.” This statement holds true for all vehicle owners, especially truck owners. Regular vehicle inspections help identify potential problems early, mitigate risks, ensure the safety of the driver and cargo, and keep the vehicle running smoothly and efficiently, avoiding unnecessary hassles.

What is a Vehicle Inspection Record?

A vehicle inspection record is a collection of documents and materials that prove the technical condition of a vehicle has been inspected, assessed, and certified by a competent authority as meeting technical safety standards.

Importance of Vehicle Inspection Records:

Traffic Safety Assurance: Helps detect and address potential technical faults, reducing the risk of traffic accidents.
Asset Protection: Helps owners protect their assets by detecting damage early, enabling timely repairs, and preventing major breakdowns.
Legal Compliance: Trucks without valid inspection records are subject to severe penalties under the law.

What Does a Vehicle Inspection Record Include?

Typically, a vehicle inspection record includes the following documents:

Inspection Certificate: A document certifying the inspection results issued by a competent authority.
Inspection Report: Details the inspection items, results, detected faults, and recommended solutions.
Registration Certificate: Records information about the vehicle, owner, inspection date, and results.
Vehicle Documents: Vehicle registration certificate, insurance policy, etc.

Vehicle Inspection Process

The vehicle inspection process is carried out in accordance with regulations set by the Ministry of Transport. The process includes the following steps:

Vehicle Preparation: Owners need to prepare all vehicle documents and maintain the vehicle before inspection.
Preliminary Inspection: The vehicle undergoes a preliminary inspection of its exterior, lights, horn, tires, etc.
Technical Inspection: The vehicle undergoes a technical inspection according to prescribed items, including: braking system, steering system, lighting system, suspension system, tires, engine, etc.
Emissions Inspection: The vehicle undergoes an emissions test to ensure compliance with emission standards.
Inspection Results: The inspection results are recorded in the inspection report and inspection certificate.

Important Notes for Vehicle Inspection

Owners should thoroughly check the technical condition of their vehicle before bringing it for inspection.
All necessary vehicle documents and related papers should be brought along.
Choose a reputable and qualified vehicle inspection center.
Comply fully with all legal regulations regarding vehicle inspection.

A Story About Vehicle Inspection Records

Mr. Nam is a truck owner who transports goods from Hanoi to the central provinces. He is meticulous and always prioritizes vehicle maintenance. However, due to his busy schedule, he forgot to have his truck inspected on time. One day, while transporting goods, Mr. Nam was stopped by authorities for inspection. He was shocked to learn that his vehicle’s inspection had expired.

Mr. Nam was fined a significant amount and had to spend extra time to renew his inspection records. Mr. Nam’s story highlights the importance of complying with vehicle inspection regulations to avoid unnecessary trouble and risks.

Need Assistance? Contact Us

For assistance, please contact us at Phone: 0968239999, Email: [email protected] Or visit us at: TT36 – CN9 Road, Tu Liem Industrial Zone, Phuong Canh Ward, Nam Tu Liem District, Hanoi. We have a 24/7 customer support team.