How to Write a Used Car Sales Invoice

Buying or selling a used car often involves legal risks if not done correctly. One of the most important procedures is preparing a used car sales invoice. So, how do you write a used car sales invoice that complies with regulations? This article will provide you with the necessary information.

What is a Used Car Sales Invoice?

A used car sales invoice is an important legal document that confirms the sale of a vehicle between the seller and the buyer. This invoice is the basis for authorities to process the transfer of ownership of the vehicle.

Used Car Sales Invoice Template

Currently, there is no fixed template for a used car sales invoice. However, according to regulations in Article 1, Circular 39/2014/TT-BTC, a used car sales invoice must include the following information:

• Invoice Name: Value-Added Tax Invoice or Internal Goods Delivery Note
• Seller’s Tax Code
• Name, address, and phone number of both the seller and the buyer
• Vehicle Information: license plate number, chassis number, engine number, make, year of manufacture
• Selling Price
• Signatures of both the seller and the buyer

Sample Used Car Sales Invoice

Guide on How to Write a Used Car Sales Invoice

To write a used car sales invoice, you can follow these steps:

1. Step 1: Choose the type of invoice: Value-Added Tax Invoice or Internal Goods Delivery Note.
2. Step 2: Fill in all the information of the seller and the buyer according to the invoice template.
3. Step 3: Clearly state the information of the car being sold: license plate number, chassis number, engine number, make, and year of manufacture.
4. Step 4: Clearly state the selling price in both words and numbers.
5. Step 5: Sign and stamp (if applicable) by both the seller and the buyer.

Important Notes When Writing a Used Car Sales Invoice

• The invoice must be written clearly and accurately, without any erasures or corrections.
• The selling price on the invoice must be the actual selling price.
• Both the seller and the buyer must sign and clearly state their full names on the invoice.
• After writing the invoice, each party keeps a copy for the ownership transfer procedure.

Why is it Necessary to Write a Used Car Sales Invoice?

Writing a used car sales invoice is important in ensuring the rights of both the buyer and the seller, specifically:

• For the seller, the invoice is legal proof that the sale has been made.
• For the buyer, the invoice is the basis for carrying out the ownership transfer procedure, avoiding legal disputes later on.

Common Problems When Writing a Used Car Sales Invoice

• The seller refuses to write an invoice: In this case, the buyer should request the seller to write a handwritten confirmation certified by local authorities.
• Lost invoice: The buyer should immediately contact the seller to request a reissue of the invoice. If it cannot be reissued, report to the authorities for guidance.
• The selling price on the invoice is lower than the actual value: This can cause difficulties for the buyer when reselling the car. Therefore, the buyer should request the seller to clearly state the actual value of the car on the invoice.

Conclusion

Writing a used car sales invoice is an important legal procedure that ensures the rights of both the buyer and the seller. Therefore, when buying or selling a used car, you need to request the seller to write a complete and accurate invoice according to regulations.

Frequently Asked Questions

1. Can I write a used car sales invoice myself?

Yes, you can write a used car sales invoice yourself. However, you need to ensure the invoice includes all the necessary information according to regulations.

2. What documents do I need to prepare when writing a used car sales invoice?

You need to prepare identification documents of both the seller and the buyer, vehicle registration, household registration book/KT3…

3. Can the selling price on the invoice be lower than the actual value?

According to regulations, the selling price on the invoice must be the actual selling price.

4. What should I do if I discover a counterfeit used car sales invoice?

You should immediately report it to the authorities for assistance.

5. I want to learn more about how to calculate car depreciation?

You can refer to the article how to calculate car depreciation on our website.

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Contact Us

If you need further assistance on how to write a used car sales invoice or any other truck-related issues, please contact us by phone: 0968239999, Email: [email protected] Or visit our address: No. TT36 – CN9 Road, Tu Liem Industrial Park, Phuong Canh Ward, Nam Tu Liem District, Hanoi. We have a 24/7 customer service team.