Vehicle Handover Procedures for Government Agencies in Hanoi

Anh Minh, a civil servant with over 20 years of experience at the Hanoi Department of Construction, vividly remembers the day he received a worn-out Hino truck from a retiring colleague. Back then, the handover record was merely a hastily handwritten note, lacking crucial information. A few months later, the truck suffered a major breakdown. Without proper documentation, Anh Minh faced significant challenges and incurred considerable expenses in resolving the issue.

Anh Minh’s story highlights the critical importance of a comprehensive and accurate vehicle handover record for government agencies. What are the procedures involved? What key aspects should be considered? Let’s delve into the details with Xe Tải Hà Nội.

What is a Vehicle Handover Record for Government Agencies?

A vehicle handover record for government agencies is a legal document that formalizes the transfer of a vehicle between the transferring and receiving parties. It is typically used in situations such as:

• Personnel transfer or reassignment.
• Liquidation or auction of government vehicles.
• Lending or leasing of state-owned vehicles.

Essential Content of a Vehicle Handover Record

A complete vehicle handover record for government agencies should include the following information:

General Information

• Record number, date (day, month, year).
• Name of the agency or unit managing the asset.
• Full name and title of the representatives from both the transferring and receiving parties.

Vehicle Information

• Vehicle type, make, year of manufacture.
• Chassis number, engine number, registration number.
• Paint color, seating capacity, load capacity.
• Inspection expiry date, technical condition.
• Accompanying equipment and accessories.

Commitments of Both Parties

• The transferring party guarantees the origin and legal ownership of the vehicle.
• The receiving party commits to using the vehicle for its intended purpose and maintaining it properly.

Signatures and Confirmation

• Signatures and official stamps of representatives from both parties.
• Confirmation signature from a representative of the managing agency or unit.

The Importance of a Complete Vehicle Handover Record

“A detailed and comprehensive handover record is crucial for clearly defining the responsibilities of all parties involved, preventing potential disputes,” says Nguyen Van An, a legal expert on motor vehicles.

Vehicle handover record example

Sample Vehicle Handover Record for Government Agencies

You can refer to the sample vehicle handover record as stipulated in Circular No. 167/2016/TT-BTC dated December 28, 2016, issued by the Ministry of Finance.

Frequently Asked Questions

Q: What should I pay attention to when receiving a government vehicle?

A: Thoroughly inspect the vehicle’s condition and all relevant documents. Request the transferring party to provide any missing information in the handover record.

Q: Can I modify the vehicle’s structure after receiving it?

A: Modifications to the vehicle’s structure must comply with traffic regulations. Contact the relevant authorities for specific guidance.

Xe Tải Hà Nội – Your Trusted Truck Provider in Hanoi

If you need to buy, sell, or trade trucks, Xe Tải Hà Nội is your reliable partner. We proudly offer a wide range of trucks from renowned brands like Hino, Isuzu, and Hyundai.

Hino, Isuzu, and Hyundai Trucks

Contact Xe Tải Hà Nội for expert advice and support:

• Address: No. 10, Nguyen Trai Street, Thanh Xuan District, Hanoi.
• Hotline: 0987.654.321
• Website: https://xetaihanoi.edu.vn/

Choosing a Truck with Feng Shui for Smooth Operations

In Vietnamese culture, Feng Shui plays a significant role, especially in purchasing vehicles. Choosing a vehicle color and license plate number that aligns with one’s destiny is believed to bring good luck and prosperity.

For instance, individuals with the Metal element should opt for white or silver vehicles, while those with the Water element are suited to black or navy blue.