How to Write a Truck Purchase Request: Procedures and Notes

Looking to expand your business operations and need a new truck? Or is your company planning to upgrade its transportation fleet? The first and most crucial step is drafting a professional and persuasive “Truck Purchase Request.”

This article will guide you through the process of writing a comprehensive truck purchase request, along with important tips to help you get approval from management.

Content of a Truck Purchase Request

1. Purpose of the Truck

This is the most critical part of the request. You need to clearly and thoroughly explain the purpose of the truck, for example:

• Increase Transportation Capacity: The business is growing rapidly, and the demand for freight transportation is increasing, exceeding the capacity of the current fleet. Purchasing a new truck will help resolve overload issues and ensure timely delivery to customers.
• Expand Market Reach: The company plans to expand its market to neighboring provinces like Bac Ninh and Hung Yen. Investing in a new truck will help reach potential customers and seize new business opportunities.
• Replace Old Vehicles: The current truck is deteriorating, frequently breaking down, incurring high repair costs, and posing safety risks during operation. Replacing it with a new truck is essential to maintain stable business operations.

Furthermore, you should link the purpose of the truck to the overall development goals of the company. For example, purchasing a new truck will contribute to increased revenue, reduced costs, and enhanced brand reputation.

2. Type of Truck to be Purchased

Based on your needs, you need to determine the suitable type of truck, including:

• Payload: 1 ton, 1.5 tons, 2.5 tons, 3.5 tons, 5 tons,…
• Truck Bed Dimensions: Suitable for the type of goods to be transported.
• Truck Brand: Hino, Isuzu, Hyundai, Thaco Trường Hải,…

You should research the prices and advantages and disadvantages of each truck model to make the optimal choice. For instance, if your business specializes in transporting heavy goods over long distances, you might choose a Hino truck – a brand renowned for its durability and powerful performance.

Hino Truck

3. Cost Estimation

This section should clearly outline the costs associated with purchasing the truck, including:

• Vehicle Price: Contact truck dealerships in Hanoi directly, such as Thai Phong Auto on Giai Phong Street, Hoang Mai District, for accurate quotes.
• Registration and Inspection Fees: Refer to the current fee schedule on the website of the Vietnam Register.
• Vehicle Insurance: Choose an insurance package that suits your needs.
• Other Costs: Tires, spare parts,…

4. Funding Source

You need to specify the source of funds for the purchase, which could be:

• Company’s own capital.
• Bank loan.
• Financial lease.

If using a loan, you need to present a specific repayment plan.

5. Expected Benefits

This section should assess the economic benefits of the purchase, including:

• Increased transportation productivity, meeting customer demands promptly.
• Market expansion, increased revenue and profit.
• Enhanced professional image and reputation of the company.

Notes When Writing a Truck Purchase Request

• Use formal, polite, clear, and easy-to-understand language.
• Ensure that the data and information in the request are accurate, transparent, and have clear sources.
• Highlight the urgency of the purchase for the company’s production and business activities.
• Demonstrate thorough research on the type of vehicle, price, and economic efficiency.

Frequently Asked Questions About Truck Purchase Requests

1. Do I need to detail the technical specifications of the truck in the request?

You don’t need to go into excessive technical detail. Simply stating the type of truck, payload, and truck bed dimensions is sufficient.

2. Should I present the request in text or table format?

You can choose the presentation format that suits you best. However, using tables to present information about cost estimates and economic efficiency is recommended for easier tracking.

Conclusion

Writing a truck purchase request is the first and crucial step for your business to acquire the desired truck to effectively serve your operations. We hope this article has provided you with useful information. We wish you success!

Hoang Mai District, Hanoi

For further consultation on suitable truck models and to receive the best quotes, please contact XE TẢI HÀ NỘI or visit our website at xetaihanoi.edu.vn. We are always ready to accompany your business’s development!

See also:

• Smart Car Sunshades
• Importing Cars from Abroad to Vietnam